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Professional Assistance with BOI Filing Requirements: What You Need to Know

09/30/2025

With the Corporate Transparency Act (CTA) now in effect, many businesses must comply with Beneficial Ownership Information (BOI) filing requirements to avoid penalties. The process involves reporting key details about company owners to the Financial Crimes Enforcement Network (FinCEN).

While filing may seem straightforward, errors or missed deadlines can result in significant fines. Professional assistance ensures accuracy, compliance, and peace of mind for business owners navigating these new regulations.

Understanding BOI Filing Requirements

The CTA requires businesses to disclose information about their beneficial owners—individuals who:

  • Own 25% or more of the company, or
  • Exercise substantial control over business decisions.

Businesses must submit a BOI Report that includes each owner’s:

  • Full legal name
  • Date of birth
  • Residential address
  • Government-issued ID number

Who Needs to File?
Most LLCs, corporations, and other private entities must comply. However, businesses already heavily regulated (such as banks and publicly traded companies) are generally exempt.

Deadlines and Penalties for Non-Compliance

  • Existing businesses (formed before Jan. 1, 2024): Must file by Jan. 1, 2025.
  • New businesses (formed after Jan. 1, 2024): Must file within 90 days of registration.
  • Changes in ownership or information: Updates must be filed within 30 days.

Failing to file on time or providing incorrect information can result in:

  • Fines of up to $500 per day for ongoing violations
  • Criminal penalties, including potential legal action for willful non-compliance

How Professional Assistance Simplifies BOI Filing

Many small business owners are unfamiliar with compliance filings, making professional assistance a valuable resource. Advisory and bookkeeping firms like Perpetual CPA LLP help businesses stay compliant by:

  1. Determining Filing Obligations
    Professionals assess whether a business is required to file and help identify all beneficial owners.
  2. Gathering and Verifying Information
    Ensuring all required details are accurate before submitting the BOI Report reduces the risk of errors or rejections.
  3. Handling Secure and Timely Filings
    Experts file reports directly with FinCEN, ensuring compliance before deadlines.
  4. Tracking Changes and Updating Reports
    Ownership structures can change over time. Professional advisors help businesses update filings within the required 30-day window.
  5. Providing Ongoing Compliance Support
    Navigating government regulations can be complex. Advisory firms keep businesses informed about new compliance requirements and best practices.

Why Businesses Should Consider Expert Help

  • Reduces risk of costly mistakes
  • Saves time for business owners
  • Ensures compliance with evolving regulations
  • Protects sensitive information with secure filing practices

Final Thoughts: Stay Compliant with Expert Support

The Corporate Transparency Act has introduced new compliance challenges for businesses, but professional assistance can make the process stress-free. With the right guidance, business owners can meet BOI filing requirements efficiently while focusing on growth.

Need help with BOI filing and compliance? Perpetual CPA LLP provides expert advisory services to keep your business on track. Learn more at www.perpetualcpa.com.

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frequently asked questions

  • What Is A Virtual CFO & How Can It Transform My Business?
    • a. A Virtual CFO can be a much-needed sounding board, coach, and guide. Outsourced Virtual CFO is generally not just one person, but an experienced team of professionals providing a full-stack Accounting and Finance Department at a fraction of the cost that it would otherwise cost a business to hire even just one full-time CFO internally. The right virtual CFO service team, such as the one at Perpetual CPA, can deliver timely, detailed, comprehensive financial reporting, interpret the financial data, prioritize recommendations, give expert guidance on how to execute those recommendations, and ultimately give a better path to business success.
  • How can a Virtual Accounting Department help small businesses scale and grow?
    • a. A growing number of small businesses are opting to outsource services such as IT, human resources, or accounting. The benefit of a Virtual Accounting Department is that the company can reduce or increase services to accommodate current business needs. Because the service provider has multiple clients they can absorb fluctuations in workflow more easily than the average small/medium business can on its own.

      b. A Virtual Accounting Department can integrate with a company’s own accounting department to create a blended solution or provide a full-stack accounting department, including Accounting Staff, Manager, Controller, and Virtual CFO. By using a Virtual Accounting Department Small business owners don’t have to worry about hiring, training, figuring out compensation, and payroll compliance for the internal accounting team. Also as the business grows and new and more complex accounting and tax issues come up, the outsourced Virtual Accounting Department can provide all the needed expertise to facilitate continued business success.
  • What are the benefits of hiring a CPA firm?
    • a. Certified Public Accountants (CPAs) do a lot more than just crunch numbers and prepare taxes. They provide valuable expertise and strategies to help businesses and individuals achieve their business and financial goals. A CPA firm can help small businesses with management financial reporting, tax compliance, strategic business advice, and much more. Firms like Perpetual CPA, that specialize in helping small and medium-sized businesses achieve growth, can also provide Virtual CFO services, that help the business owners have the foresight into the short-term future cashflows and be able to more successfully navigate their business performance.
  • What are the best strategies for small business growth?
    • a. A business growth strategy is, simply, a plan of how a business gets from where it is today to where it wants to be in the future.

      b. Some of the questions to consider when coming up with a growth strategy are:
      i. Where will the business get new customers from?
      ii. How will the business expand into new markets?
      iii. What new products could the business offer?

      c. In reality, what happens with many small businesses, is that they generally achieve a specific level of business activity or sales and then the business growth trend flattens. In those cases, working with a firm like Perpetual CPA, which provides Virtual CFO services, can help small businesses avoid stagnation. Virtual CFO services, aside from providing timely accounting and tax reporting, can also provide valuable insight into the current performance of the business, as well as, foresight into the future cash flows for the business. Perpetual CPA Virtual CFO team helps small businesses interpret their financial information and come up with business strategies to help improve business performance and achieve growth.
  • What are the best strategies for small business risk management?
    • a. A risk management plan helps a business develop a detailed strategy to deal with certain risks that are particularly important for the businesses’ success.

      b. For many small and medium-sized businesses, the easiest way to develop and implement a business risk management plan is to work with a reputable CPA firm, such as Perpetual CPA. Large corporations invest a lot of resources and time into managing risk, which is a material factor that allows those large corporations to continue to generate billions of dollars in revenue every year. Small businesses, however, almost never manage any business risks, which is the major reason that over half of all the small businesses do not survive for more than 5 years. Generally, small business owners are not experienced corporate business professionals and lack the needed business knowledge, yet they often have to wear many hats while trying to get their businesses off the ground. In those situations, a CPA firm such as Perpetual CPA, can help small businesses better manage tax compliance risks, cash flow, internal controls, business administration, financial reporting, and much more.
  • What is Strategic Advisory and Virtual CFO? / How do Strategic Advisory and Virtual CFO services work?
    • a. When small businesses start spinning wheels, it is a good time to consider hiring a reputable CPA firm, such as Perpetual CPA, which can provide both Strategic Advice and Virtual CFO services.

      b. As a strategic advisor, the CPA firm will work with business management to improve the effectiveness and profitability of the business. They will look holistically at the business and find ways to operate the business more efficiently, increase customers through additional or improved marketing or improve customer touchpoints and service.

      c. As a Virtual CFO, the CPA firm is like a part-time version of a traditional CFO or Chief Financial Officer plus a full Accounting support team. They perform the tasks that in a larger organization would be performed by the CFO, Controller, and Accounting Staff such as preparing and overseeing the budget process, identifying and analyzing current and future trends, and developing strategies for the business growth.
  • How can timely financial visibility and management reporting help with better business decisions and growth?
    • a. A simple way to a successful business is to prioritize the timely financial visibility and management reporting as it means:
      i. Timely financial information and analysis are essential for making informed decisions, evaluating your company’s results, improving financial performance, and ensuring you are on the path to meet your strategic goals.
      ii. Management reporting is a source of business intelligence that helps business leaders make more accurate, data-driven decisions. But, these reports are most useful if they are available timely and the management receives proper interpretation of the business financial information.

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