Pricing Tool

PERIODIC TRANSACTIONAL BOOKKEEPING & ACCOUNTING* $0 Per Period
Type of Accounting Service

Transactional Periodic Accounting Service is generally considered reactive and after-the-fact because the bookkeeping and accounting work is being done after the accounting period (month/quarter/year) has ended. This means we’re reporting on the historical events that have already happened and limited or no proactive corrective actions may be available after the fact.

Up to 4 weeks of onboarding.

Reactive – After-The-Fact
How Many Companies / Locations

Per IRS Pub. 583: “You must keep a complete and separate set of books and records for each business.” Also, if you operate multiple locations, more detailed per-location financial reporting may be needed for state and local tax compliance.

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Reporting Period Frequency

This is how frequently we will close your books and prepare Management Financial Report.

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Number of Transactions in a Reporting Period per Company/Location

Q&A: A Transaction is a line item that would appear on your business bank statement with a date and an amount. (Example: a monthly payment for the office rent is a one transaction per month period.) The number of transactions in a reporting period determines the volume of periodic accounting work.
Businesses grow and change, or in case of some new clients, the actual volume of accounting work may be different from the original presentation. In all cases, once we get into the depth of your accounting records, we will adjust the pricing from the base price shown above to the custom level to commensurate with the required industry expertise and volume of work we provide for your specific business.

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Number of Reconciled Banking Accounts, Up To:

Each additional reconciliation checking/savings/credit card banking account over the included number of reconciled banking accounts will carry an additional charge of $33 per reconciliation.

0
Information Forms 1099 Preparation/E-file Services

Shows the number of the included Forms 1099 NEC/MISC with your service selection. Any additional Forms 1099 NEC/MISC may be prepared for the Client at $10 per each additional Form 1099 NEC/MISC preparation and e-file.

NOTE: Forms 1099 are not included for Annual Reporting Frequency, as the annual financials may not be available in time for 1099-MISC/NEC filing due date.

0
Period-End Close

Includes recording of the transactions in the reporting period, conducting reconciliations of the banking accounts, POS reconciliations, payroll reconciliation, accrual of expenses and other liabilities, amortization of prepaid expenses, recording of depreciation on fixed assets, bifurcation of debt payments, and other accounting procedures.

Included
Management Financial Statements

Includes profit & loss statements, balance sheets, cashflow statements, profit & loss statements by period, and other custom management reports. Generally, prepared by the 15th day after the reporting monthly period end, longer cadence periods may require longer close.

Included
End of Year Management Reports Review

Client Management is encouraged to schedule a Year-End review with our accounting team to review the annual financials, answer any questions, and approve the financials to be finalized for Income Tax reporting.

Included
Access to The Secure Online Client Portal

Perpetual CPA Secure Online Client Portal, powered by Liscio.me, ensures convenient browser and mobile app client communication and sensitive file exchange, as a secure alternative to the non-secure emailing.

Included
Unlimited Online Support

Online support year-round for quick Q&As via email, secure client portal, or Slack. We’re here to answer your questions in a timely manner!

Included
Scheduled Consultation Meetings per Reporting Period

Available number of hours of scheduled CPA Consultation or Advisory Work per reporting period. Free business consulting hours do not accumulate and must be used up in the respective month of service. (1-hour meetings at $160/hr value)

Up to 1x/Reporting Period
QuickBooks Online Subscription CPA Discount on New Accounts

Does not include INTUIT QuickBooks Online software fees.

Perpetual CPA is a wholesaler of INTUIT QuickBooks software, and we are able to offer a client-relationship lifetime 25% discount on most QuickBooks Online subscriptions on NEW client accounts! Make sure to ask us about it.

25%
BUSINESS PROCESS OUTSOURCING* $0 Per Month
How Many Companies / Locations

Per IRS Pub. 583: “You must keep a complete and separate set of books and records for each business.” Also, if you operate multiple locations, more detailed per-location financial reporting may be needed for state and local tax compliance.

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Payroll Administration (# of employees/contractors – per each month)

Does not include third-party payroll processor fee (Ex. ADP, Gusto, etc…)

If selected, Perpetual CPA will maintain detailed employee records in a third-party payroll system. We will adjust team member wages and withholdings only when asked to do so by the management. We will administer payroll deductions, employee reimbursements, and properly record the activity into the QBO accounting records. We will also assist in obtaining state employer IDs when new jurisdictions are added to the payroll. Perpetual CPA is not an HR service and accordingly does not track or handle any other employee records. If the service is not elected then the client is responsible for all aspects of payroll management.

*$6 per employee/contractor for Payroll Management Service of >100 employees/contractors – per each month

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Accounts Payable (Bill pay, etc.)

If accounts payable is included, Perpetual CPA will manage and pay clients accounts payables. We will pay through different mediums such as Bill.com, wire, and EFT. We will coordinate with the Client on bills to be paid on a pre-selected periodic basis. The client is responsible for the monthly third-party software fees, as well as, transaction fees to Bill.com. If this service is not selected, then the Client is responsible for all aspects of their accounts payable. If the service is selected, Perpetual CPA uses Bill.com for document storage of vendor invoices. The client will have complete access to Bill.com and can view detailed invoices at any time.

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Accounts Receivable (Invoicing, etc.)

If Accounts Payable Service is included, Perpetual CPA will manage and properly record the Client’s accounts receivables. Although we will oversee and facilitate the overall accounts receivable process, we are not responsible for your customers paying timely or for your customers paying at all. If the service is not included, then the client is responsible for all aspects of the service.

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CONTROLLER-LEVEL SERVICES* $0 Per Month
Type of Accounting Service

The goal of the Controller-Level Services is to analyze accounting data and extract business intelligence that would allow to forecast business income, expenses, and cash flows into the future and provide some foresight for short and long-term business decisions for the Management.

Up to 6 weeks of onboarding.

Proactive – Analytics
How Many Companies / Locations

Per IRS Pub. 583: “You must keep a complete and separate set of books and records for each business.” Also, if you operate multiple locations, more detailed per-location financial reporting may be needed for state and local tax compliance.

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Reporting Period Frequency

Analytic and Strategic Service Reporting deliverables will generally have to match the frequency of closing your books (i.e. Monthly books for Monthly analytics, Daily/Ongoing Books for Weekly Analytics.) Frequency of Controller & CFO service deliverables may not be less frequent than Transactional Bookkeeping/Accounting frequency.

This service is not available on a quarterly, annual, or ad hoc basis. Clients must sign 12-month service agreement.

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Budgeting & Performance Reporting

Perpetual CPA will formalize budgets and financial health performance targets – then track against actuals across any time period. We can create divisional-level, entity-level and group-level budgets, depending on your specific business requirements. If this service is not included then the client is responsible for all aspects of the service.

Included
Forecasted Financial Statements

Perpetual CPA will utilize 4-Way Forecasting to create an integrated forecast across the profit and loss statement, balance sheet, cash flow statements and financial ratios. If this service is not included then the client is responsible for all aspects of the service.

Included
Cash Flow Management

Perpetual CPA will prepare and review a weekly/monthly cash flow analysis to determine the appropriate timing of payments, deposits, recurring and once-off cash transactions. Perpetual CPA will meet with the client weekly/monthly for approximately 30 minutes to review the cash flow plan forecasted for 1 month or up to 12 months. If this service is not included then the client is responsible for all aspects of the service.

Included
Company KPIs

Perpetual CPA will monitor the financial health of your business entity by tracking 16 performance metrics for business growth, profitability, liquidity, and solvency. Perpetual CPA can also track and report custom KPI metrics that matter to your business entity using any combination of P&L and balance sheet accounts. If this service is not included then the client is responsible for all aspects of the service.

Included
Scheduled Consultation Meetings per Reporting Period

These are optional meetings to review the period deliverable reports. The meetings are merged for both Controller-Level and CFO-Level Deliverable reviews, NOT DUPLICATED.

Available number of hours of scheduled CPA Consultation or Advisory Work per reporting period. Free business consulting hours do not accumulate and must be used up in the respective month of service. (1-hour meetings at $160/hr value)

Up to 4x/Month
VIRTUAL CFO-LEVEL SERVICES* $0 Per Month
Type of Accounting Service

The goal of the Virtual CFO-Level Services is to assist the Company Leadership & CEO with navigating to achieve the crucial strategic financial performance goals by utilizing business intelligence extracted from the Company financial accounting and operational data.

Up to 8 weeks of onboarding.

Proactive – Strategic
How Many Companies / Locations

Per IRS Pub. 583: “You must keep a complete and separate set of books and records for each business.” Also, if you operate multiple locations, more detailed per-location financial reporting may be needed for state and local tax compliance.

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Reporting Period Frequency

Analytic and Strategic Service Reporting deliverables will generally have to match the frequency of closing your books (i.e. Monthly books for Monthly analytics, Daily/Ongoing Books for Weekly Analytics.)

This service is not available on a quarterly, annual, or ad hoc basis. Clients must sign 12-month service agreement.

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Business Valuation Calculation

Perpetual CPA will provide estimated value calculation using several industry-standard methodologies and assumptions backed by real transaction data. We use multiple valuation methodologies including revenue multiples, profit multiples, EBITDA multiples and net asset value. The valuation calculation is not a formal valuation engagement and is designed for internal Management use. If this service is not included then the client is responsible for all aspects of the service.

Included
Benchmark Operating Performance vs Industry

How profitable is your business vs. the industry?

Perpetual CPA will compare you Entity profit and loss performance, balance sheet figures and key financial ratios to competitors to determine where you stand. We can benchmark your business cost structure, as well as operational metrics such as, debtor’s days, liquidity ratios, financial leverage, balance sheet growth and more. Most importantly, we can help you understand what it all means for your business.
If this service is not included then the client is responsible for all aspects of the service.

Included
Administrative Business Tax Filings

This service only ONLY applies to the Non-Income Annual Tax Returns.

Perpetual CPA can assist with the filing of the following taxes:
– Property Taxes
– Sales & Use Taxes
– Excise Taxes

If this service is not included then the client is responsible for all aspects of the service.

Included
Bank Relationships

Perpetual CPA will be your chief advocate for any credit increases or additional bank financing your business may require. If this service is not included then the client is responsible for all aspects of the service.

Included
Board of Directors Meeting

Perpetual CPA can participate in your weekly/monthly leadership meetings. If this service is not included then the client is responsible for all aspects of the service.

Included
Scheduled Consultation Meetings per Reporting Period

These are optional meetings to review the period deliverable reports. The meetings are merged for both Controller-Level and CFO-Level Deliverable reviews, NOT DUPLICATED.

Available number of hours of scheduled CPA Consultation or Advisory Work per reporting period. Free business consulting hours do not accumulate and must be used up in the respective month of service. (1-hour meetings at $160/hr value)

Up to 4x/Month
INCOME TAX PREPARATION SERVICES* (Total) $0 Per Engagement
INDIVIDUAL TAX RETURN: $0 Per Engagement
INDIVIDUAL TAX RETURN:
With no business, rental, or investment activity (generally W2, 1 Household, Joint or Single Filers)

All shown Tax Return Preparation Fees include one Federal tax return and one State tax return for one tax year filing. Each additional State tax returns will carry an additional charge of $160 per State tax return.

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Add-on: IND TAX – Day-Trading Stock or Cryptocurrency Trades

Include this add-on if you had traded and sold stocks or bond and/or traded/converted/minded cryptocurrency in the reporting tax year.

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Add-on: IND TAX – Number of Trade or Business Activities

Include this add-on if you had any of the below:
– Self-employment activity
– 1099 MISC income
– 1099 NEC income
– Single Member LLC activity
– Sole Proprietor activity

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Add-on: IND TAX – Number of Rental/Royalty/Investment Activities

Include this add-on if you had any of the below:
– You rented out residential of commercial real estate as a landlord
– You have received Royalty payments (ex. from a book or other IP or property you own)
– You have received Schedule K-1 from you interest stake in a Partnership or as a shareholder in an S-corporation, or other.

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Add-on: IND TAX – Number of State Returns

All shown Tax Return Preparation Fees include one Federal tax return and one State tax return. Each additional State tax returns will carry an additional charge of $160 per State tax return.

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Add-on: IND TAX – Accuracy Guarantee

We stand by the quality of our tax preparation work and provide full quality of work guarantee.
Should we make a tax-preparer-error on your tax return, we will prepare the necessary corrections, amendments, and tax re-filings to correct our clerical error or omission at no additional charge.

NOTE: THIS SERVICE IS…
– NOT a guarantee of waiver of tax liability. If you legally owe the tax you may still have to pay it.
– NOT a protection to cover actual tax deficiencies or liabilities due. If you legally owe the tax you may still have to pay.

Included
Add-on: IND TAX – Tax Audit Protection

We stand by the quality of our tax preparation work. We include up to 8 free hours of advisory tax work per each tax prep engagement to provide you the following support if a need arises:
– We’ll advise on or respond to written notices sent to you from federal, state, or local taxing authorities to help determine the resolution path.
– We’ll advise on or represent you in front of the tax agent conducting review or audit to help determine the resolution path.
NOTE: THIS SERVICE IS…
– NOT a guarantee of waiver of tax liability. If you really owe the tax you may still have to pay it.
– NOT a protection to cover actual tax deficiencies or liabilities due. If you owe the tax you may still have to pay.
– NOT insurance that you will not be audited by the tax agencies and does not insure you from not legally owing taxes that you actually owe.

Included
Add-on: IND TAX – Unlimited Online Support

Online support year-round for quick Q&As via email, secure client portal, or Slack. We’re here to answer your questions in a timely manner during the whole tax year you are our client!

Included
BUSINESS TAX RETURN: $0 Per Engagement
BUSINESS TAX RETURN:
C-corporation, S-corporation, Partnership, or Multi-Member LLC

All shown Tax Return Preparation Fees include one Federal tax return and one State tax return for one tax year filing. Each additional State tax returns will carry an additional charge of $160 per State tax return.
NOTE: Business Tax Return preparation fee only includes the tax return preparation based on the client-provided business trial balance information and financials. Any additional business bookkeeping or year-end business accounting work to prepare the business financial accounting data for use in the tax returns is a separate service and may be agreed upon and billed separately, at a separate rate, at client request.

Add-on: BIZ TAX – Number of State Returns

All shown Tax Return Preparation Fees include one Federal tax return and one State tax return. Each additional State tax returns will carry an additional charge of $160 per State tax return.

Add-on: IND TAX – Accuracy Guarantee

We stand by the quality of our tax preparation work and provide full quality of work guarantee.
Should we make a tax-preparer-error on your tax return, we will prepare the necessary corrections, amendments, and tax re-filings to correct our clerical error or omission at no additional charge.

NOTE: THIS SERVICE IS…
– NOT a guarantee of waiver of tax liability. If you legally owe the tax you may still have to pay it.
– NOT a protection to cover actual tax deficiencies or liabilities due. If you legally owe the tax you may still have to pay.

Included
Add-on: BIZ TAX – Tax Audit Protection

We stand by the quality of our tax preparation work. We include up to 8 free hours of advisory tax work per each tax prep engagement to provide you the following support if a need arises:
– We’ll advise on or respond to written notices sent to you from federal, state, or local taxing authorities to help determine the resolution path.
– We’ll advise on or represent you in front of the tax agent conducting review or audit to help determine the resolution path.
NOTE: THIS SERVICE IS…
– NOT a guarantee of waiver of tax liability. If you really owe the tax you may still have to pay it.
– NOT a protection to cover actual tax deficiencies or liabilities due. If you owe the tax you may still have to pay.
– NOT insurance that you will not be audited by the tax agencies and does not insure you from not legally owing taxes that you actually owe.

Included
Add-on: BIZ TAX – Unlimited Online Support

Online support year-round for quick Q&As via email, secure client portal, or Slack. We’re here to answer your questions in a timely manner during the whole tax year you are our client!

Included
TAX PLANNING SERVICES* $0 Per Engagement
INDIVIDUAL TAX PLANNING

This is a detailed INDIVIDUAL tax plan based on you most recent tax return. The plan outlines the strategies you can implement and shows the potential tax savings.

NOTE: This service does not include Income Tax Return Preparation.

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Add-on: BUSINESS TAX PLANNING – Number of Businesses

This is a detailed BUSINESS tax plan add-on based on you most recent INDIVIDUAL tax return and business financials. The plan outlines the strategies you can implement and shows the potential tax savings that flow to your INDIVIDUAL tax plan.

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Unlimited Online Support

Online support year-round for quick Q&As via email, secure client portal, or Slack. We’re here to answer your questions in a timely manner!

Included
TAX PLAN IMPLEMENTATION

Perpetual CPA can assist you with implementing your tax plan strategies in real life so that you can take full advantage of tax-saving options proposed in the prepared tax plan.
If this service is not requested then the client is responsible for all aspects of the service.

Optional / Not Included
BUSINESS ADVISORY SERVICES* Contact Us
New US Business Registration

Perpetual CPA will assist you with registering your new business in one of the US 50 states. We will also assist you with obtaining the EIN number for your new business, as well as, other applicable local employer ID or business license registrations in the state of registration. We will also provide you with the basic Articles of Organization/Bylaws template that you can customize for your business.
NOTE: Our service fee does not include any administrative fees that would be due to the state Secretary of State Department or any other business registration agencies in the state of registration. If applicable, Registered Agent Services are also not included in our fee. The Client would be responsible for all 3rd party fees or for prepaying them to us for remittance to 3rd parties.

$400 per ea. State
General Business Advisory Services

Perpetual CPA General Business Advisory Services are generally customized for the Client’s specific business need or an issue at hand that needs resolution advice. We will provide you a budget of hours we estimate will be required to provide the advisory service for your specific situation. All our Advisory and Consulting work that is based on a custom solution is charged at $160 per hour.
CONTACT US FOR CUSTOM QUOTE.

$160/hr

* – Price quotes are estimates and may be adjusted for actual volume of work. Service price estimates are subject to change without notice

TOTAL FOR SERVICE ITEMS SELECTED* $0 Per PERIOD/ENGAMENT

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frequently asked questions

  • What Is A Virtual CFO & How Can It Transform My Business?
    • a. A Virtual CFO can be a much-needed sounding board, coach, and guide. Outsourced Virtual CFO is generally not just one person, but an experienced team of professionals providing a full-stack Accounting and Finance Department at a fraction of the cost that it would otherwise cost a business to hire even just one full-time CFO internally. The right virtual CFO service team, such as the one at Perpetual CPA, can deliver timely, detailed, comprehensive financial reporting, interpret the financial data, prioritize recommendations, give expert guidance on how to execute those recommendations, and ultimately give a better path to business success.
  • How can a Virtual Accounting Department help small businesses scale and grow?
    • a. A growing number of small businesses are opting to outsource services such as IT, human resources, or accounting. The benefit of a Virtual Accounting Department is that the company can reduce or increase services to accommodate current business needs. Because the service provider has multiple clients they can absorb fluctuations in workflow more easily than the average small/medium business can on its own.

      b. A Virtual Accounting Department can integrate with a company’s own accounting department to create a blended solution or provide a full-stack accounting department, including Accounting Staff, Manager, Controller, and Virtual CFO. By using a Virtual Accounting Department Small business owners don’t have to worry about hiring, training, figuring out compensation, and payroll compliance for the internal accounting team. Also as the business grows and new and more complex accounting and tax issues come up, the outsourced Virtual Accounting Department can provide all the needed expertise to facilitate continued business success.
  • What are the benefits of hiring a CPA firm?
    • a. Certified Public Accountants (CPAs) do a lot more than just crunch numbers and prepare taxes. They provide valuable expertise and strategies to help businesses and individuals achieve their business and financial goals. A CPA firm can help small businesses with management financial reporting, tax compliance, strategic business advice, and much more. Firms like Perpetual CPA, that specialize in helping small and medium-sized businesses achieve growth, can also provide Virtual CFO services, that help the business owners have the foresight into the short-term future cashflows and be able to more successfully navigate their business performance.
  • What are the best strategies for small business growth?
    • a. A business growth strategy is, simply, a plan of how a business gets from where it is today to where it wants to be in the future.

      b. Some of the questions to consider when coming up with a growth strategy are:
      i. Where will the business get new customers from?
      ii. How will the business expand into new markets?
      iii. What new products could the business offer?

      c. In reality, what happens with many small businesses, is that they generally achieve a specific level of business activity or sales and then the business growth trend flattens. In those cases, working with a firm like Perpetual CPA, which provides Virtual CFO services, can help small businesses avoid stagnation. Virtual CFO services, aside from providing timely accounting and tax reporting, can also provide valuable insight into the current performance of the business, as well as, foresight into the future cash flows for the business. Perpetual CPA Virtual CFO team helps small businesses interpret their financial information and come up with business strategies to help improve business performance and achieve growth.
  • What are the best strategies for small business risk management?
    • a. A risk management plan helps a business develop a detailed strategy to deal with certain risks that are particularly important for the businesses’ success.

      b. For many small and medium-sized businesses, the easiest way to develop and implement a business risk management plan is to work with a reputable CPA firm, such as Perpetual CPA. Large corporations invest a lot of resources and time into managing risk, which is a material factor that allows those large corporations to continue to generate billions of dollars in revenue every year. Small businesses, however, almost never manage any business risks, which is the major reason that over half of all the small businesses do not survive for more than 5 years. Generally, small business owners are not experienced corporate business professionals and lack the needed business knowledge, yet they often have to wear many hats while trying to get their businesses off the ground. In those situations, a CPA firm such as Perpetual CPA, can help small businesses better manage tax compliance risks, cash flow, internal controls, business administration, financial reporting, and much more.
  • What is Strategic Advisory and Virtual CFO? / How do Strategic Advisory and Virtual CFO services work?
    • a. When small businesses start spinning wheels, it is a good time to consider hiring a reputable CPA firm, such as Perpetual CPA, which can provide both Strategic Advice and Virtual CFO services.

      b. As a strategic advisor, the CPA firm will work with business management to improve the effectiveness and profitability of the business. They will look holistically at the business and find ways to operate the business more efficiently, increase customers through additional or improved marketing or improve customer touchpoints and service.

      c. As a Virtual CFO, the CPA firm is like a part-time version of a traditional CFO or Chief Financial Officer plus a full Accounting support team. They perform the tasks that in a larger organization would be performed by the CFO, Controller, and Accounting Staff such as preparing and overseeing the budget process, identifying and analyzing current and future trends, and developing strategies for the business growth.
  • How can timely financial visibility and management reporting help with better business decisions and growth?
    • a. A simple way to a successful business is to prioritize the timely financial visibility and management reporting as it means:
      i. Timely financial information and analysis are essential for making informed decisions, evaluating your company’s results, improving financial performance, and ensuring you are on the path to meet your strategic goals.
      ii. Management reporting is a source of business intelligence that helps business leaders make more accurate, data-driven decisions. But, these reports are most useful if they are available timely and the management receives proper interpretation of the business financial information.

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