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Category Archives: Portland CPA Blog Posts

Ensuring Accuracy in Bookkeeping Services for Small Business Owners

Bookkeeping is the backbone of a small business’s financial health. Accurate financial records help business owners make informed decisions, manage cash flow, and stay compliant with tax regulations. However, bookkeeping errors—whether small miscalculations or major discrepancies—can lead to costly financial mistakes, penalties, and even cash flow crises. That’s why ensuring accuracy in bookkeeping is not […]

Decoding BOI Obligations Under the Corporate Transparency Act

The Corporate Transparency Act (CTA) has introduced new Beneficial Ownership Information (BOI) reporting requirements that impact many U.S. businesses. Effective January 1, 2024, the law requires companies to report details about their ownership to the Financial Crimes Enforcement Network (FinCEN) to improve transparency and prevent financial crimes. Understanding these obligations is essential for small business […]

Compliance Simplified: FinCEN Beneficial Ownership Information

The Corporate Transparency Act (CTA) has introduced new Beneficial Ownership Information (BOI) reporting requirements, requiring many businesses to disclose ownership details to the Financial Crimes Enforcement Network (FinCEN). These rules, effective January 1, 2024, are designed to prevent financial crimes and increase corporate transparency. For small business owners, understanding what needs to be reported, who […]

Benefits of Monthly Bookkeeping Services for Small Businesses

Managing finances is one of the biggest challenges for small business owners. Between handling operations, marketing, and customer service, bookkeeping often gets pushed to the back burner. However, staying on top of financial records is crucial for long-term success. That’s where monthly bookkeeping services come in. Instead of scrambling at tax time or playing catch-up […]

Advisory Services Breakdown for the Corporate Transparency Act

With the Corporate Transparency Act (CTA) now in effect, many businesses must comply with new Beneficial Ownership Information (BOI) reporting requirements set by the Financial Crimes Enforcement Network (FinCEN). These regulations require companies to disclose ownership details, adding a new layer of compliance responsibilities for small business owners. For businesses unfamiliar with regulatory filings, advisory […]

A Comprehensive Guide to FinCEN Reporting Solutions for Businesses

If you’re a business owner, navigating financial compliance regulations can feel like a full-time job. One of the most critical (yet often overlooked) requirements is reporting to the Financial Crimes Enforcement Network (FinCEN). With new regulations under the Corporate Transparency Act (CTA), companies must now disclose Beneficial Ownership Information (BOI), making FinCEN reporting more important […]

Accurate Bookkeeping Services for Small Business Owners

If you’re a small business owner, you already know how important accurate financial records are to your success. Yet, bookkeeping mistakes can sneak in, even with the best intentions. A missed expense here, a miscategorized transaction there—it all adds up to confusion, frustration, and potentially costly errors. Sound familiar? If so, you’re not alone. Many […]

Small Business QuickBooks Bookkeeper

Let’s face it—running a small business is a juggling act. From managing day-to-day operations to finding time for strategic growth, bookkeeping often becomes one of those “I’ll-get-to-it-later” tasks. And if you’re already using QuickBooks Online, you’re ahead of the curve. But here’s the thing: QuickBooks Online is only as good as the person using it. […]

Small Business Financial Bookkeeping

Running a small business is an adventure, isn’t it? One day, you’re brainstorming ideas over coffee, and the next, you’re sorting through piles of receipts wondering how on earth you ended up here. If you’ve ever found yourself staring at your bank statements, wondering why the numbers don’t seem to add up, you’re not alone. […]

Small Business Cloud Accounting Services

Running a small business today means balancing a lot of moving parts. You’ve got customers to keep happy, employees to manage, and growth to plan for—all while keeping an eye on your finances. Traditional accounting systems can feel like they’re holding you back, especially if you’re tied to outdated desktop software or clunky paper processes. […]

Professional Bookkeeping for Small Business Growth

When you think about bookkeeping, it might feel like one of those necessary evils—something you have to do to stay compliant. But let me tell you a little secret: great bookkeeping is about so much more than keeping the IRS happy. Done right, it becomes a powerful tool that drives small business growth. It’s easy […]

Outsourced Small Business Bookkeeping

Small business owners wear a lot of hats—manager, marketer, customer service rep, and, often, bookkeeper. But let’s be honest: keeping your financials in order probably isn’t what you signed up for when you started your business. And if you’re finding yourself drowning in receipts, chasing invoices, or spending late nights reconciling accounts, it might be […]

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frequently asked questions

  • What Is A Virtual CFO & How Can It Transform My Business?
    • a. A Virtual CFO can be a much-needed sounding board, coach, and guide. Outsourced Virtual CFO is generally not just one person, but an experienced team of professionals providing a full-stack Accounting and Finance Department at a fraction of the cost that it would otherwise cost a business to hire even just one full-time CFO internally. The right virtual CFO service team, such as the one at Perpetual CPA, can deliver timely, detailed, comprehensive financial reporting, interpret the financial data, prioritize recommendations, give expert guidance on how to execute those recommendations, and ultimately give a better path to business success.
  • How can a Virtual Accounting Department help small businesses scale and grow?
    • a. A growing number of small businesses are opting to outsource services such as IT, human resources, or accounting. The benefit of a Virtual Accounting Department is that the company can reduce or increase services to accommodate current business needs. Because the service provider has multiple clients they can absorb fluctuations in workflow more easily than the average small/medium business can on its own.

      b. A Virtual Accounting Department can integrate with a company’s own accounting department to create a blended solution or provide a full-stack accounting department, including Accounting Staff, Manager, Controller, and Virtual CFO. By using a Virtual Accounting Department Small business owners don’t have to worry about hiring, training, figuring out compensation, and payroll compliance for the internal accounting team. Also as the business grows and new and more complex accounting and tax issues come up, the outsourced Virtual Accounting Department can provide all the needed expertise to facilitate continued business success.
  • What are the benefits of hiring a CPA firm?
    • a. Certified Public Accountants (CPAs) do a lot more than just crunch numbers and prepare taxes. They provide valuable expertise and strategies to help businesses and individuals achieve their business and financial goals. A CPA firm can help small businesses with management financial reporting, tax compliance, strategic business advice, and much more. Firms like Perpetual CPA, that specialize in helping small and medium-sized businesses achieve growth, can also provide Virtual CFO services, that help the business owners have the foresight into the short-term future cashflows and be able to more successfully navigate their business performance.
  • What are the best strategies for small business growth?
    • a. A business growth strategy is, simply, a plan of how a business gets from where it is today to where it wants to be in the future.

      b. Some of the questions to consider when coming up with a growth strategy are:
      i. Where will the business get new customers from?
      ii. How will the business expand into new markets?
      iii. What new products could the business offer?

      c. In reality, what happens with many small businesses, is that they generally achieve a specific level of business activity or sales and then the business growth trend flattens. In those cases, working with a firm like Perpetual CPA, which provides Virtual CFO services, can help small businesses avoid stagnation. Virtual CFO services, aside from providing timely accounting and tax reporting, can also provide valuable insight into the current performance of the business, as well as, foresight into the future cash flows for the business. Perpetual CPA Virtual CFO team helps small businesses interpret their financial information and come up with business strategies to help improve business performance and achieve growth.
  • What are the best strategies for small business risk management?
    • a. A risk management plan helps a business develop a detailed strategy to deal with certain risks that are particularly important for the businesses’ success.

      b. For many small and medium-sized businesses, the easiest way to develop and implement a business risk management plan is to work with a reputable CPA firm, such as Perpetual CPA. Large corporations invest a lot of resources and time into managing risk, which is a material factor that allows those large corporations to continue to generate billions of dollars in revenue every year. Small businesses, however, almost never manage any business risks, which is the major reason that over half of all the small businesses do not survive for more than 5 years. Generally, small business owners are not experienced corporate business professionals and lack the needed business knowledge, yet they often have to wear many hats while trying to get their businesses off the ground. In those situations, a CPA firm such as Perpetual CPA, can help small businesses better manage tax compliance risks, cash flow, internal controls, business administration, financial reporting, and much more.
  • What is Strategic Advisory and Virtual CFO? / How do Strategic Advisory and Virtual CFO services work?
    • a. When small businesses start spinning wheels, it is a good time to consider hiring a reputable CPA firm, such as Perpetual CPA, which can provide both Strategic Advice and Virtual CFO services.

      b. As a strategic advisor, the CPA firm will work with business management to improve the effectiveness and profitability of the business. They will look holistically at the business and find ways to operate the business more efficiently, increase customers through additional or improved marketing or improve customer touchpoints and service.

      c. As a Virtual CFO, the CPA firm is like a part-time version of a traditional CFO or Chief Financial Officer plus a full Accounting support team. They perform the tasks that in a larger organization would be performed by the CFO, Controller, and Accounting Staff such as preparing and overseeing the budget process, identifying and analyzing current and future trends, and developing strategies for the business growth.
  • How can timely financial visibility and management reporting help with better business decisions and growth?
    • a. A simple way to a successful business is to prioritize the timely financial visibility and management reporting as it means:
      i. Timely financial information and analysis are essential for making informed decisions, evaluating your company’s results, improving financial performance, and ensuring you are on the path to meet your strategic goals.
      ii. Management reporting is a source of business intelligence that helps business leaders make more accurate, data-driven decisions. But, these reports are most useful if they are available timely and the management receives proper interpretation of the business financial information.

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